conformance specification in procurement

There are different types of technical or engineering specifications (specs), and the term is used differently in different technical contexts. When there is enough time to assess the functionality of the product as proposed, Confirm Sign Up via the Email you provided, Get WEEKLY updates on Business, Finance & Legal aspects, Click to share on Twitter (Opens in new window), Click to share on Facebook (Opens in new window), CIPS L5M4 Advanced Contract and Financial Management, CIPS LEVEL 3 ADVANCED CERTIFICATE IN PROCUREMENT AND SUPPLY OPERATIONS, Cips level 4 DIPLOMA IN PROCUREMENT AND SUPPLY, Legal aspects in entrepreneurship (Mini EBook), Pricing arrangements in commercial agreements, Proposing solutions to customers problems, WELCOME TO THE ZERITE NETWORK TAX TRAINING PROGRAM, The efficacy of specifications does not depend on technical knowledge of the buyer, Supplier can use their creativity to develop the products. The CoC can either be requested by a buyer to ensure the product being manufactured has been tested and passes the set criteria within a specification and meets both technical and safety requirements,or it would be a mandatory requirement as stated by country regulations and law for certain products, such as Bluetooth devices being sold in the USA. 2) The car shall have a really kickin stereo system. Conformance Specification defines requirements when the buyer specifies what they want, how they want it, and the supplier has to meet these specifications. The conformance clause is a part or collection of parts of a specification that defines the requirements, criteria, or conditions that shall be satisfied by an implementation in order to claim conformance. The suite may be a set of programs, a set of instructions for manual action, or another appropriate alternative. The conformance clause identifies what must conform and how The problem here however is the chance that the person who raised the requisition may well change their mind or refine the specification as quotes begin to arrive. Depending on the type of specification (e.g., application programming interface (API), protocol, programming language, metafile), there are various methodologies that can be used in developing conformance test suites. This is costly because much work may have already been done which did not take into consideration and may exclude meeting the later requirements. Give examples of performance specification. The test procedures define the administrative as well as the technical process for testing an implementation. Haytham Abdel-Rahman, MBA. requires something unique, to be custom made or custom built, as MIL-PRF- 19500 (Semiconductors), or MIL-PRF-38535 (Microcircuits)] referenced in the contract. Vendors should be provided the Depending on the nature of the electronic device being imported, you will either need to go through a more comprehensive FCC certification or can submit your own Suppliers Declaration of Conformity. Lets look at the difference between the two: For RF Devices with the greatest potential to cause harmful interference to radio services like smartphones, Bluetooth speakers, earbuds, etc, that emit radiation a self-declaration is not acceptable to comply with FCC regulations and they must be certified by an FCC-recognized Telecommunication Certification Body (TCB) based on an evaluation of the supporting documentation and test data submitted by the responsible party (e.g., the manufacturer or importer) to the TCB. Here, suppliers need to get like briefing about working environment of such item needed then they will start thinking/designing a solution for you and maybe they will even propose different options in which a lot of collaborative and joint discussions/sessions will be needed between suppliers with requesting departments and procurement. Early supplier involvement can reduce evaluation time in performance based contracts. Each test should lend itself to providing objective, reproducible, unambiguous, and accurate results. The conformance clause identifies what must conform and how conformance can be met. Since the purposes for These criteria may or may not require implementations to pass 100% of the specifications. The rationale for this is to be able to acknowledge all the implementations tested, but "reward" those implementations that "get it 100% correct". this specification is used, tangible performance, quality Additionally it may specify the permissibility of extensions, options, and alternative approaches and how they are to be handled. Acceptance/rejection of such item needed will be according to the performance stated in the specification With performance specs, it will take more time for the procurement process as you may get totally different proposals and you need to discuss and validate them internally; however it opens the door for innovation as suppliers are free to suggest any workable solution which may improve functionality, cost & to be more sustainable option it's very suitable in case requesting department is not very well established so that you will be depending on suppliers' experience. Give examples of conformance specification. In my opinion, as the data requirements on projects become more complex and we strive for more collaboration, it is crucial that everyone has the same basis of project requirements, and this makes specifications as essential now as they have ever been. This button displays the currently selected search type. 2. In my personal experience "Completeness" of requirements is the hardest but possibly the most important of the four key characteristics of good Specifications. There are additional advantages when a technical specifications document is drawn up and it forms an integral part of the procurement process and order placement. criteria for the purpose of qualifying the bid document. 0000007164 00000 n 136 Conformance vs. Design Work that matches a design. 0000002922 00000 n Tip - Never design and make a product if there is an 'off-the-shelf' part available. The rationale for an expiration date is that the technology, test suite, and/or specification will probably change and this forces the implementation to be retested. They often refer to particular documents, and/or particular information within them. competition consistent with seeking overall economy for the It, in turn, refers to other parts of the specification for details. The buyer uses the results of the testing to verify that a seller provides a product that conforms to the specification and meet procurement requirements. The procurement function generally acts as the middle-man between the customer whether it be internal or external and suppliers. Does a KitchenAid have a juicer attachment? If the bid does not conform to the specification in all elements, it is not a bid at all; but a new proposition. Therefore, the list of assertions should be as comprehensive as possible. Quality standards are defined as documents that provide requirements, specifications, guidelines, or characteristics that can be used consistently to ensure that materials, products, processes, and services are fit for their purpose. a. SPECIFICATION DEFINITIONS AND INSTRUCTIONS. 0000004193 00000 n What is specification? procurement program and to evaluate the implementation of quality assurance (QA) program requirements that ensure that the appropriate structural concrete meeting approved concrete specifications is used in the UPF construction activities. specification sets limits and thereby eliminates, or potentially 6. 7. They can also be selected from a drop down menu, executed and results displayed. suitability of specifications, Procurement cannot initiate or Thus, the tests when executed on the implementation under test will generate a pass/fail condition. Lets Start by looking at a Procurement functions relationship with Specifications. used to establish the QPL and indicate steps to be taken Early stage specifications can be seen as part of the review with the customer (internal or external) about what they are looking to achieve on the project. It also provides an independent, objective method for evaluating similar products and ensuring that software customers are not locked into purchasing a software product from a single vendor. (If the specifications don't describe the different approaches in the first place, then it's an implementer detail irrelevant to conformance.). negotiated pursuant to 41 u.s.c. /Filter /LZWDecode This makes the purchasing process inefficient. the sealed bidding terminology as used throughout these specifications is synonymous with their negotiated procurement counterpart unless specifically stated otherwise. This early stage work also provides an understanding of the performance requirements of the project, so that when discussions develop on complexes, entities, space, locations, elements, systems and products, these form part of the build-up of a specification. However, brand-name-or-equal specification cites one or more brand-names, This is the official blog of Sofeast.com. If you do not use a third party laboratory, you may label this section N/A. If the mattresses being certified are for cribs or childrens size mattresses, please see the requirements for issuing a CPC. In essence this is less rigid than conformance specification. There are many organizations, including private sector companies, standards group, consortia, and government agencies that develop conformance tests and/or tools. prepare all specifications. Notwithstanding this spending, 50% to 70% of all major software projects fail due to software quality and interoperability problems. The other group call for ready-made, off-the-shelf commercial Some recent standards include, as official parts of the standard, lists of assertions. What makes a good specification in procurement? Certification is the acknowledgment that a validation has been completed and the criteria established by the certifying organization for issuing a certificate, has been met. However, the responsible party or any other party marketing the equipment must provide a test report and other information demonstrating compliance with the rules upon request by the Commission. and to invite maximum reasonable competition. 0000045027 00000 n Conformance is how well realities match specifications, rules, principles and plans. A locked padlock A specification becomes an essential contract management document which is used to ensure that the chosen supplier provides what is specified. BRAND-NAME-OR-EQUAL SPECIFICATIONS: A Official websites use .gov 0000009883 00000 n If the criteria or requirements for conformance are not specified, there can be no conformance testing. in-house terminology. There are 2 main & simple types of specification, Sharing specification sheet that stats needed item details like (materials, dimension, tolerance, weight & others). Implementation dependent ranges, minimum or maximum allowed sizes, etc. https://www.nist.gov/itl/ssd/information-systems-group/conformance-testing, Martha Gray, Alan Goldfine, Lynne Rosenthal, Lisa Carnahan National Institute of Standards and Technology. For example, stating that "The system shall be user-friendly" is a completley ambiguous requirement, since the meaning of "user-friendly" is left up to the interpreter. If bids could depart from the specification, the result would be the defeat of competition and a contract in which there was no competitive bidding. This approach, used in both the Public and Private sectors is best described The best position is to list It is not sufficient to have this paper, of course. Some importers choose to purchase components for their new products that are already certified to avoid needing to go through the testing and certification process. specifications customarily employ dimensional and other physical (3) list reproducible test methods to be used in testing for legitimate needs. 1.1 This specification covers the fabrication and supply of bare overhead transmission line conductors. What are Performance/Output Based Specifications? However, this is generally impossible for implementations of nontrivial specifications. The success here will obviously depend on how you frame your specifications. manufacturers' names, brand names and model numbers, but it is a. sound evaluation criteria. Typically, the sponsor establishes and maintains the program. have expertise in every sphere of College of Charleston academic One approach, adopted most famously by Ada, forbids any extensions whatsoever; each product must be a precise implementation of the complete specifications. compliance with specifications, and (4) provide for an equitable What are the characteristics of a good specification in procurement? A buyer would typically ask for a CoC on products/components that are critical or high risk. Also, what is the difference between conformance specification and performance specification? For software specifications it is the software that has 'implemented' the specification. Specifications can be attributed in two ways; 1) Attributes - related to things such as the part, component or raw material. situations when the use of this specification is our only The Java test suite contains over 200 tests and covers the fundamental and extended interfaces of the DOM Level 1 Recommendation. An example would be a recipe for a food . Conformance means that a product meets the minimum requirements in the standard. But what are specifications? 0000004431 00000 n Falsification testing subjects an implementation to various combinations of legal and illegal inputs, and compares the resulting output to a set of corresponding "expected results." submitted written justification to this effect and the Director Often times, errors or ambiguities in the specification are discovered. Java and all Java based marks are trademarks or registered trademarks of Sun Microsystems, Inc., in the United States and other countries.

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